• Chairman intro and update (Chad Potter): Thanks to all for attending. Future meetings will change weekday to accommodate Sapphires Monday evening training. Meeting to focus on updates for all coaches and allow new coaches to ask questions of experienced coaches around season start and any learnings/queries. Pitch updates: • Racecourse on course for use in Jan. • Little Eaton park pitch in regular use, might be communication soon to NOT train on the pitch. • No issues reported re Leesbrook, St Benedicts and Derby Uni after early teething issues.   ID Checks – these are required, please adhere to league guidance, and have printed squad lists. If your squad has additional players not on your current list please download a new one or request a new one from Chad. Awards: June 8th is booked at the Village Hall. A ‘Save the Date’ flyer will be created and should be shared with parents. • Treasurer update (Matt Watson): A new bank account has been opened and documentation has been received. The club is in the process of moving funds into the new bank. Over the next week payment links for parents will be created and out for coaches to share. Monitoring the collection of membership fees can then begin. Old account is in the process of being closed. • CWO update (Anna Campbell via Matt Watson): Those that require re-qualification etc have been contacted. If you’re one of these people please action asap. • Equipment/kit update (Dave Woolley): Matchday kit: • Sapphires, U7 Jazz and U8 Chiefs – kit is ready for collection, Dave Woolley will pick this up and distribute to coaches. • Phantoms kit sponsored by Net Cars Ilkeston has been ordered. • Dave and Chad to meet with HUUB on Weds 3rd Oct to discuss possible full training kit sponsorship and supply. HUUB are keen to work with us and have offered to design, manufacture and supply a new training shirt (….they have a bar). • Coaches forum - any questions from managers for coaches.  Breakout group discussions were had.

League updates: DJFL 2023-24 (Secretary – Brett Gerrard) Under 7 fixtures / University of Derby – DE22 1GB Under 8 fixtures / Leesbrook AGP – DE21 4QX Under 9 fixtures / St Benedicts - DE22 1JD Under 10 fixtures / Racecourse – DE21 6AL Under 11 fixtures / Racecourse – DE21 6AL Under 12 fixtures / Alvaston Park – DE24 8QQ   ·         Start - Sunday 10 September 2023 ·         End - Sunday 28 April 2024  Closed Dates - 24 / 31 December 2023   The Respect Ambassador must be visible at every fixture. Collect a bib from league officials at the venue.   Ref fees:   U7/8 - £TBC. U9/10 - £10 per team per fixture. U11/12 - £12 per team per fixture.   DGLL 2023-24 (Secretary – Charlotte Hartley) Under 9 fixtures / Leesbrook AGP - DE21 4QX Under 10 fixtures / Racecourse – DE21 6AL Under 12 fixtures / Racecourse – DE21 6AL   Pre-season meeting - TBA   DCFL 2023-24 (Secretary – Chad Potter)   U13s home fixtures / St Peter’s Park, Little Eaton U14s home fixtures / St Peter’s Park, Little Eaton U15s home fixtures / Darley Playing Fields   ·         Ref fees - £35 per HOME fixture ·         Mandatory ID checks. ·         Point deductions for serious misconduct by coaches. ·         Pre-season meeting - Thurs 24th Aug, 7pm @ Derby conference centre. Action: Brandon will attend – Thanks.   ALL Action: General Sec (Chad) to send registered player lists and consent/photography and medical forms to managers. Please review and get parents to complete if missing.   Affiliation Complete – Thanks to all coaches and helpers. All teams have been assigned division and some fixtures.   2023/24 awards day date: May 18th - L1 play off final. May 25th - 1st half term weekend June 1st - 2nd half term weekend June 8th - AWARDS!   Equipment (Kit man – Dave Woolley) Review to be undertaken with view to purchase the required sized goals. Goals to be colour coded by size and contents of bags in store. Action: U15s require nets and pegs for their new home at Darley Fields.    Kits ordered: U7 Warriors & Vikings - 20 x shirt, shorts, socks plus 2 GK  U8 Chiefs - 12 shirt, short, socks plus 1 GK  U9 Jazz - 9 shirts, shorts, socks plus 1 GK  U9 Titans – 5 shorts and socks top up U14s - 17 home and away shirts, shorts and socks plus 1 GK  U15 top ups - 5 x shirt, shorts, socks    Printed and ready in the next couple of weeks.   Sponsorship money. Thank you!!!: U7 - Sperry Rail U8 Chiefs - Safe Heating Solutions U9 Jazz - Bionical U14s - donation    Treasurer update   Subs increase – with the cost of everything increasing (ref fees alone are up over 20%) it’s been agreed that fees for playing and training will go up to £22 and £15 respectively (from £20 and £12). We still consider this very competitive.   Bank account – an ongoing issue with Santander has made this a slow process. The club is looking at other options. As part of this the links for membership payments are likely to be delayed – possibly starting in Oct and ending in June. Action – Chad Potter to create communication for parents re this.    Ref Fees – will be paid to each coach in batches of ten.   CWO update   DBS checks are delayed, can take up to six months! Any recertification courses or DBS should be done well in advance of their expiry date to avoid delays. AOB   Request made for some allocation or structure made for Saturday morning park training. Action: Ben Bell to investigate.

Season review PPT attached Season run down: Season on season growth of the club is up – now approaching 230 registered players which includes 13 teams in total across all age groups and leagues. Reception and additional two girls’ teams for the coming season. All payments centralised – membership fees inc matchday and training only packages feeding directly into the club. Finances: Point of action – new club bank account is required. Current HSBC account is no longer fit for purpose. Incoming treasurer and deputy have proposed Santander. New treasurer and new assistant treasurer proposed to both be signatories on the new Santander account which is accepted. End of season balance of 12k. This is down from last seasons end of year (16k). Major additional expenses this season included: ·         Awards day food and ice creams for all players. ·         Team building payments for all teams. ·         Training jackets for all players. ·         4G winter training.   LEDFC club roles:   Reception:  Manager – David Burtenshaw. Assistant - TBC U7 Vikings – Manager – Rich Kirkland. Assistant – TBC U7 Warriors – Manager – Jamie Barlow. Assistant – TBC U8 Chiefs – Manager – Julian Morrell. Assistant – Peter Austin U9 Jazz – Manager – Ifeanyichukwu Okike. Assistant – Craig Bowler U9 Titans - Manager - Tommy Birrane. Assitant - Mat Derbyshire U9 Sapphires – Manager – Dan Muller. Assistant - TBC U10 Phantoms – Manager – Brett Gerrard. Assistant – Liam Kreibich U10 Sapphires – Manager – Simon Clark. Assistant - TBC U11 Galaxy – Manager – Andy Naylor. Assistant – Matt Watson U12  Panthers – Manager – Dave Woolley. Assistant – Craig Bowler U12 Rockets – Manager – Ben Bell. Assistant – Stephen Rowlinson U12 Sapphires – Manager – Richard Burke. Assistant – Pete Zimmerman U13s – Manager – Stu King. Assistant – Zoe Farina U14s – Manager – Chad Potter. Assistant – Matt Kirby U15s – Manager – Craig Hall. Assistant – Brandon Hanington   Chairman – Chad Potter Vice Chairman – Matt Watson Treasurer – Matt Watson (signatory) Deputy Treasurer – Simon Clark (signatory) Club Secretary – Chad Potter Child Welfare Officer – Anna Campbell Deputy Child Welfare Officer – Colin Marshall Kit/Equipment Manager – Dave Woolley Social Media Manager – James Whatley Events Manager – TBC DGLL Secretary – Charlotte Hartley DJFL Secretary – TBC DCFL Secretary – TBC   Season AOBs:   2023/24 Affiliation complete both club and all individual teams are insured via the FA insurance policies.   Registrations:   DGLL – Open DJFL – Open DCFL – Open   All managers should add/register/update their players using the FA system. Any issues with this please speak to Chad ASAP.   Players at U12 and above will need a photo adding or updating on the FA system. This need to be of passport quality (white background etc).   U7s – FA level 1 course booking required.

Carnival Junior football tournament Set up the blue Samba goals on the two pitches Create equal teams based on year group and ability [NB: you’ll get last minute changes so be prepared for a 5, 6 or 7-a-side tournament!] Confirm rules and ensure these are understood by players and refs before KO @ 6pm Dave Woolly to coordinate the penalty shootout on carnival day Chad to provide the card machine for use on the day Stu King has offered to help during the day Roly & Anna to run the Ducking Stool. Stu King has offered to help during the day   FA Affiliation This is changing for 2023/24 season. Previously, clubs had to affiliate as a whole. It’s now down to teams to affiliate. If you don’t pass the FA affiliation, you cannot play competitively. Affiliation is done through the FA’s Whole Game System. Chad will coordinate this as Club Secretary. Each team will need at least 1 coach who has in date DBS + Safeguarding and Concussion & Cardiac Arrest training course certifications. League AGM dates DGLL AGM - June 7th 7:30pm - Online (see club secratary for details) DCFL AGM - June 22nd 7pm - Derby Conference Centre DJFL AGM - July 17th 7pm - Online (see club secratary for details)   Player Registrations All players are effectively free agents at the moment. Each team will need to register/re-register players for season 23/24 in the FA Whole Game System. If you need help with this, please reach out to Chad or Roly   Kit Please check your team’s kit for size, quantity and quality. IF you need additional items or a new kit then now is the time to act! Ideally, any new kit should be paid for by a sponsor so please make every effort to secure external funding New Quickplay goals and replacement parts to be ordered. Blue Samba goals are complete and can be used in the interim   Annual General Meeting This will be held on Monday 10th July @ Shiny’s from 7:30pm. Please put it in your diaries. We need representation from all teams Please share this date with your parents. Anyone is free to attend. We have the following roles that we need to fill. This doesn’t need to come from the coaches group, ideally we can enlist the help from our wider list of contacts whom may fit the role profile; Chair + Vice Chairman Treasurer + Deputy Club Secretary – ideally 1 each for the Junior League, City League & Girls League Deputy Child Welfare Officer Kit & Equipment Manager – i.e. someone who will coordinate the purchase and (re)distribution of match kit, training kit and any new training equipment Web Content Manager – i.e. someone responsible for creating and maintaining content on www.littleeatondiamonds.co.uk Social Media Manager – i.e. responsible for promoting the club through Facebook, Twitter and social media policy. This role also includes responding requests for info/potential new players Events Manager – primary responsibility to coordinate the annual awards day celebration but can also extend to team building and ad hoc fundraisers Recycling Anna agreed to explore how we might encourage recycling of football boots & kit within the club (e.g. request parents bring useable items to training – could request a small sum for anyone wishing to take an item and give unwanted items to charity)

Awards day is on Saturday!! Here’s all you need to know and action; Communications Please make sure that your parents are aware of what’s happening Saturday. All of the information they’ll need is here; Awards | LEDFC (littleeatondiamonds.co.uk). They need to be aware of the timings for their awards, raffle draw, auction and practicalities like bring chairs. Food All of the Little Eaton Diamonds players will get a free hot meal + ice cream – everyone else has to pay! Chad will provide you with an envelope containing all of the food vouchers for your squads – please can you distribute or delegate to a parent helper? Vouchers can only be redeemed at the Taste Good, Does Good and Mrs Whippy food vans – not Lady Crepington. All the players need to do is hand these vouchers in to TGDG and Mrs Whippy to get their choice of food (drinks aren’t included in this offer). Presentation You will have a maximum of 3 mins to present your awards (15 teams is 45 mins of presentations) Prep your speeches – i.e. who’s doing the talking, what order are you presenting in + give thanks to any sponsors or superstar helpers. Awards will be presented from the balcony . 10 minutes before your presentation slot, Roly will ask your teams to assemble at the bottom of the stairs by the ladies toilet. Please can you make your way up to the balcony to get your awards ready. Before you start, get your whole squad on the balcony . After the presentation, hand the mic back to Roly and the kids will exit from the opposite end of the balcony, collecting their participation awards as they go (suggest an assistant hands these out). The kids should exit down the stairs and pop out the green door by the Heritage Room/Lower Hall. Help Our strong preference is that the coaches get to relax and enjoy the day as much as possible. However, in order for this to happen, we need you to help delegate key jobs to your parents. We’ve made this really easy to do via https://www.volunteersignup.org/RY8CB. We still have jobs that need filling towards the end of the day so please delegate to a parent or risk being asked by one of the committee! Fund Raising The awards day will lose money because costs outweigh revenue. To reduce losses we need to really push the raffle and auction so please promote these. Safeguarding Please do not play football with the children. A mistimed tackle, a stray elbow, a slip or something else could lead to disaster. By all means, ref a game or set up a penalty shootout but any form of competitive play should be avoided. If anyone needs medical attention, we have first aiders on hand to support. Please speak to Roly (07747486478) or Chad (07919098332) to help.

Minutes & Actions 1. FA Pitch Improvement Plan (PIP) grant application The FA offer grants to improve facilities. We have applied for funding to improve the pitch @ St Peters’ Park. A survey of the pitch has taken place and the work required is along the lines of scarification, weed control, seeding and airing the soil. This work is estimated to cost £19200, spread over 6 seasons. The FA will fund 2/3rds, £12800 with the remaining £6400 to be funded by the beneficiaries. The Parish Council have confirmed that they have no budget to help fund this work. They are also not able to waive the annual pitch fees for ourselves and LEFC (circa £350 per season). They have offered to help us apply for non-FA grants to help fund the work. Little Eaton FC need to confirm whether they can split the costs with us. The LEDFC Committee reviewed the PIP proposal and have agreed to proceed with the FA grant application, accepting the risk that liability for the full £6400 costs could fall solely with the club. This was put to the vote with all in favour of proceeding given that the opportunity to improve the pitch may not come around again. James Funnell (Treasurer) confirmed that there is money in the bank to cover the costs and these will be set aside for future seasons. 2. Awards a. Awards Nominations 3 main awards per team; 1. Players player of the season 2. Managers player of the season 3. Parents player of the season Players player and Parents player nominations will be captured via a Google Form – link to be provided on the committee whatsapp group. Please check your squad lists & names as we don’t want to miss anyone out! ACTION: We need all nominations by end April.